Payroll Services for small businesses
Professional service at low prices
We understand the difficulties and challenges facing small businesses; having to wear several hats all at once.
We will listen and assess your needs and offer a practical flexible service to meet your needs.
We want to build long lasting relationships with our clients and offer the best solutions while complying with legislation.
We keep our overheads down so that we can offer you unbeatable prices.
Time saving and tax compliant
Payroll Express looks after everything and all you have to do is pay your employee(s) and tax liability, we will..
Register you & your employees under the PAYE system
Process and submit your payroll (from start to finish)
File your Revenue PAYE Returns
You are free to get on with your work with the peace of mind that you are up to date with your Revenue PAYE returns.
Payroll Express Process
1. Agent
Sign a Form
You will sign a form authorising us to act as your payroll agent
2. Setup
Setup Details
We setup you and your employees on our payroll software
3. Calculate
What to pay
We gather the wages/hours from you before pay day.
We calculate the wages and identify any discrepancies.
4. Report
Payslips and Reports
We issue payslips and reports to you before pay day.
Payslips are also sent to employees.
5. Submit
Payroll Details
We submit payroll details for the period to Revenue by the pay date.
6. Bank
Pay Day
(PAYE taxes are normally paid automatically by DD to Revenue)
Payroll Express Process
1. Agent
Sign a Form
You will sign a form authorising us to act as your payroll agent
2. Setup
Setup Details
We setup you and your employees on our payroll software
3. Calculate
What to pay
We gather the wages/hours from you before pay day.
We calculate the wages and identify any discrepancies.
4. Report
Payslips and Reports
We issue payslips and reports to you before pay day.
Payslips are also sent to employees.
5. Submit
Payroll Details
We submit payroll details for the period to Revenue by the pay date.
6. Bank
Pay Day
(PAYE taxes are normally paid automatically by DD to Revenue)
FAQS
An employer can repay an employee (or director) expenses Tax Free by following method 1) or 2) below
1) Vouched Expenses
An employer can repay an employee expenses tax free which the employee has suffered in the course of their job and which they produce receipts for – this is called vouched expenses.
Employees can claim back their expenses by submitting them on an Expense Claim Form which will detail any business trips & dates.
The employee doesn’t pay any taxes on the vouched expenses amount and the employer doesn’t pay any Employers PRSI either.
or
2) Flat Rate Expenses
An employer can repay an employee flat rate expenses tax free where the employee doesn’t have to produce a receipt. Flat Rate Expenses used should be no higher than the Civil Service Rates – rates set by the Revenue. Examples of Flat rate expenses are:
Mileage/travel allowance – paid to employees when using their own private vehicle.
Subsistence allowance – paid to employees when they are away from their normal place of work.
Country money allowance – paid to employees in the construction industry when they have no fixed place of work and have no company vehicle.
Site based Meals allowance – paid to employees in the construction industry and there is no tea making facility
Home expenses – paid to e-worker employees and home workers
The rate for the mileage allowance or travel rate depends mainly on the size of the engine e.g. the tables below have rates for an engines under 1200 cc’s, under 1500 cc’s and over 1500 cc’s
Note – an employer can only apply flat rate mileage allowances if the following conditions are met:
- Employees/directors must use their own private cars or motorcycles for business purposes.
- The journey must be relating to the employees/directors duties of employment.
- The employee/director must not claim the distance between home and work.
- The employer must keep a record – employee or director name, travel date, reason for travel, distance travelled and amount paid
Note the travel rate decreases when the employee travels over 5,500 km
Civil Service rates – Motor travel rates
The first 1,500 km travelled – where the employee uses their own vehicle
| Engine size 0 – 1200 cc | 37.95 cent per km |
| Engine size 1200 – 1500 cc | 39.86 cent per km |
| Engine size 1500 cc + | 44.79 cent per km |
Between 1,501 – 5,500 km travelled
| Engine size 0 – 1200 cc | 70.00 cent per km |
| Engine size 1200 – 1500 cc | 73.21 cent per km |
| Engine size 1500 cc + | 83.53 cent per km |
Between 5,501 – 25,000 km travelled
| Engine size 0 – 1200 cc | 27.55 cent per km |
| Engine size 1200 – 1500 cc | 29.03 cent per km |
| Engine size 1500 cc + | 25.85 cent per km |
From 25,001 km + travelled
| Engine size 0 – 1200 cc | 21.36 cent per km |
| Engine size 1200 – 1500 cc | 22.23 cent per km |
| Engine size 1500 cc + | 25.85 cent per km |
Civil Service rates – Motorcycle travel rates
Between 0 – 6,437 km travelled
| Engine size 0 – 150 cc | 14.48 cent per km |
| Engine size 151- 250 cc | 20.10 cent per km |
| Engine size 251- 600 cc | 23.72 cent per km |
| Engine size 600cc + | 28.59 cent per km |
Between 6,437 km + travelled
| Engine size 0 – 150 cc | 9.37 cent per km |
| Engine size 151- 250 cc | 13.31 cent per km |
| Engine size 251- 600 cc | 15.29 cent per km |
| Engine size 600cc + | 17.60 cent per km |
Civil Service rates – Bicycle travel rate 8 cent per km
The rate for the subsistence allowance depends on the length of time the employee/director is away travelling for business purposes
Subsistence rates within Ireland
First 14 nights of the assignment
| Day allowance 5 – 10 hours | €15.41 per day |
| Day allowance for 10+ hours | €36.97 per day |
| Overnight allowance up to 24 hours | €147.00 per day/night |
| Dublin allowance up to 24 hours | €147.00 per day/night + €36.97 meals |
Next 14 nights of the assignment (reduced)
| Overnight allowance up to 24 hours | €132.30 per day/night |
Next 28 nights of the assignment (detention)
| Overnight allowance up to 24 hours | €73.50 per day/night |
Subsistence rates abroad Month 1
| Overnight allowance | 100% of relevant location |
Subsistence rates abroad Month 2, 3
| Overnight allowance | 75% of relevant location |
Subsistence rates abroad Month 4, 5, 6
| Overnight allowance | 50% of relevant location |
