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Payroll Services for small businesses

Professional service at low prices

Donegal Irish payroll services

We understand the difficulties and challenges facing small businesses; having to wear several hats all at once.

Donegal Irish payroll services

We will listen and assess your needs and offer a practical flexible service to meet your needs.

Donegal Irish payroll services

We want to build long lasting relationships with our clients and offer the best solutions while complying with legislation.

Donegal Irish payroll services

We keep our overheads down so that we can offer you unbeatable prices.

Time saving and tax compliant

Payroll Express looks after everything and all you have to do is pay your employee(s) and tax liability, we will..

Donegal Irish payroll services

Register you & your employees under the PAYE system

Donegal Irish payroll services

Process and submit your payroll (from start to finish)

Donegal Irish payroll services

File your Revenue PAYE Returns

Donegal Irish payroll services

You are free to get on with your work with the peace of mind that you are up to date with your Revenue PAYE returns.

Payroll Express Process

1. Agent

Sign a Form

You will sign a form authorising us to act as your payroll agent

2. Setup

Setup Details

We setup you and your employees on our payroll software

3. Calculate

What to pay

We gather the wages/hours from you before pay day.
We calculate the wages and identify any discrepancies.

4. Report

Payslips and Reports

We issue payslips and reports to you before pay day.
Payslips are also sent to employees.

5. Submit

Payroll Details

We submit payroll details for the period to Revenue by the pay date.

6. Bank

Pay Day

You pay the employees take home pay.
(PAYE taxes are normally paid automatically by DD to Revenue)

Payroll Express Process

1. Agent

Sign a Form

You will sign a form authorising us to act as your payroll agent

2. Setup

Setup Details

We setup you and your employees on our payroll software

3. Calculate

What to pay

We gather the wages/hours from you before pay day.
We calculate the wages and identify any discrepancies.

4. Report

Payslips and Reports

We issue payslips and reports to you before pay day.
Payslips are also sent to employees.

5. Submit

Payroll Details

We submit payroll details for the period to Revenue by the pay date.

6. Bank

Pay Day

You pay the employees take home pay.
(PAYE taxes are normally paid automatically by DD to Revenue)

FAQS

Donegal Irish payroll services

An employer can repay an employee (or director) expenses Tax Free by following method 1) or 2) below

1) Vouched Expenses
An employer can repay an employee expenses tax free which the employee has suffered in the course of their job and which they produce receipts for – this is called vouched expenses.
Employees can claim back their expenses by submitting them on an Expense Claim Form which will detail any business trips & dates. 

 

The employee doesn’t pay any taxes on the vouched expenses amount and the employer doesn’t pay any Employers PRSI either.

or

2) Flat Rate Expenses
An employer can repay an employee flat rate expenses tax free where the employee doesn’t have to produce a receipt. Flat Rate Expenses used should be no higher than the Civil Service Rates – rates set by the Revenue. Examples of Flat rate expenses are:

Mileage/travel allowance – paid to employees when using their own private vehicle. 

Subsistence allowance   – paid to employees when they are away from their normal place of work.

Country money allowance – paid to employees in the construction industry when they have no fixed place of work and have no company vehicle.

Site based Meals allowance – paid to employees in the construction industry and there is no tea making facility  

Home expenses – paid to e-worker employees and home workers

The rate for the mileage allowance or travel rate depends mainly on the size of the engine e.g. the tables below have rates for an engines under 1200 cc’s, under 1500 cc’s and over 1500 cc’s

Note – an employer can only apply flat rate mileage allowances if the following conditions are met:

  • Employees/directors must use their own private cars or motorcycles for business purposes.
  • The journey must be relating to the employees/directors duties of employment.
  • The employee/director must not claim the distance between home and work.
  • The employer must keep a record – employee or director name, travel date, reason for travel, distance travelled and amount paid

Note the travel rate decreases when the employee travels over 5,500 km

Civil Service rates   – Motor travel rates

The first 1,500 km travelled – where the employee uses their own vehicle

Engine size 0 – 1200 cc37.95 cent per km
Engine size 1200 – 1500 cc 39.86 cent per km
Engine size 1500 cc +44.79 cent per km

Between 1,501 – 5,500 km travelled 

Engine size 0 – 1200 cc 70.00 cent per km
Engine size 1200 – 1500 cc 73.21 cent per km
Engine size 1500 cc +83.53 cent per km

Between 5,501 – 25,000 km travelled 

Engine size 0 – 1200 cc 27.55 cent per km
Engine size 1200 – 1500 cc 29.03 cent per km
Engine size 1500 cc +25.85 cent per km

From 25,001 km +  travelled 

Engine size 0 – 1200 cc 21.36 cent per km
Engine size 1200 – 1500 cc 22.23 cent per km
Engine size 1500 cc +25.85 cent per km

Civil Service rates   – Motorcycle travel rates

Between 0  – 6,437 km travelled 

Engine size 0 – 150 cc 14.48 cent per km
Engine size 151- 250 cc 20.10 cent per km
Engine size 251- 600 cc 23.72 cent per km
Engine size 600cc +28.59 cent per km

Between 6,437 km + travelled 

Engine size 0 – 150 cc 9.37 cent per km
Engine size 151- 250 cc 13.31 cent per km
Engine size 251- 600 cc 15.29 cent per km
Engine size 600cc +17.60 cent per km

Civil Service rates   – Bicycle travel rate 8 cent per km

The rate for the subsistence allowance depends on the length of time the employee/director is away travelling for business purposes

Subsistence rates within Ireland

First 14 nights of the assignment

Day allowance  5 – 10 hours€15.41 per day
Day allowance for 10+ hours€36.97 per day
Overnight allowance up to 24 hours €147.00 per day/night
Dublin allowance up to 24 hours €147.00 per day/night + €36.97 meals

Next 14 nights of the assignment (reduced)

Overnight allowance up to 24 hours €132.30 per day/night

Next 28 nights of the assignment (detention)

Overnight allowance up to 24 hours €73.50 per day/night

Subsistence rates abroad Month 1

Overnight allowance 100% of relevant location

Subsistence rates abroad Month 2, 3

Overnight allowance 75% of relevant location

Subsistence rates abroad Month 4, 5, 6

Overnight allowance 50% of relevant location

 

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